Using the Save as DAISY Add-in: Part 2
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0:01 - 0:08Welcome to this second DAISY tutorial on the DAISY Add In for Microsoft Word 2010. In the
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0:08 - 0:15last tutorial I looked at how to download and install the DAISY Add In for Word 2010
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0:15 - 0:21and in this tutorial I will look at the main features of the Save As DAISY Add tab and
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0:21 - 0:28how to convert a document to a DAISY digital talking book, that is a talking book which
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0:28 - 0:35features audio, navigation and other accessible elements such as images and tables with alternative
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0:35 - 0:38descriptions.
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0:38 - 0:47I’ll be using the Demofile document to demonstrate, and the Demofile document comes as part of
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0:47 - 0:54the Save As DAISY download. I’d also recommend you take some time to go through the other
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0:54 - 1:01files such as the Instruction Manual and Getting Started guides.
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1:01 - 1:08So you can see here that I have the demofile open. And I also have the Accessibility Tab
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1:08 - 1:16showing, now remember the Accessibility Tab appears after the download and install process.
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1:16 - 1:24So let’s explore some of the main features. I’ll work from right to left and in the
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1:24 - 1:31Help section help is available in the form of a Word document or manual and in a DAISY
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1:31 - 1:38Talking Book. Now you’ll need a DAISY reader to listen to this format but I’ll be covering
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1:38 - 1:42this in the next tutorial.
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1:42 - 1:48The next main feature is the Settings and you can see here there are limited options
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1:48 - 1:56to choose from such as how you paginate your document and the size of images you would
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1:56 - 2:02like to use in the exported or translated audio format.
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2:02 - 2:10Next is the Language option and there’s quite a range of languages to choose from.
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2:10 - 2:23Then the Footnote for adding accessible Footnotes to your document and then Import DAISY Styles
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2:23 - 2:31which I’ll be covering shortly. I’ll also be covering the Validate feature to ensure
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2:31 - 2:37your documents are valid and ready for the export or DAISY translation process and there
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2:37 - 2:45are also options to mark text as an Acronym or Abbreviations, so for example, you can
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2:45 - 2:50mark any abbreviations in your document and it will be translated as the full word in
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2:50 - 2:58the final audio translation.
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2:58 - 3:03And of course the final part, this is where you can choose to export the document to a
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3:03 - 3:10DAISY digital talking book. In this tutorial we are going to use the built-in DAISY Lite
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3:10 - 3:17Pipeline translator so I’ll be choosing and demonstrating the Full DAISY (from a single
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3:17 - 3:25Docx) but if you’re an advance user who is familiar with the XML format that option
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3:25 - 3:33is also available. If you’re unsure what the XML format is then don’t worry as the
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3:33 - 3:39Save As DAISY will do everything for you but I suppose the best way to explain in basic
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3:39 - 3:47term is that the XML file is essentially a container file or a file that contains information
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3:47 - 3:55that can be read and interpreted by other bit of software, for example the full DAISY
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3:55 - 3:59Pipeline translator.
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3:59 - 4:04So first of all let’s look at this Demofile document. I’m going to switch to the Home
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4:04 - 4:11tab and just check that the document contains the correct heading structure so I’m going
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4:11 - 4:19to select ‘Styles’ so the Style Panel appears and if I go through each of the headings
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4:19 - 4:26I can see that it does have some structure built-in, which is good. DAISY requires the
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4:26 - 4:31heading structure so when it converts a document to audio it uses the heading structure as
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4:31 - 4:37a way of navigating through the audio. You can also see the heading styles are here too
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4:37 - 4:46in the Ribbon so Word 2010 makes it really easy to add heading styles to a document.
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4:46 - 4:54I can also change the look of the Styles by selecting ‘Change Styles’ or alternatively
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4:54 - 5:01if I switch back to the Accessibility tab I can choose the DAISY Styles here. I’ll
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5:01 - 5:04stick with Word’s styles for just now.
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5:04 - 5:12Okay, so now I want to check that this document is valid and ready for the translation process,
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5:12 - 5:21so to do this I first of all Save the document and then select the Validate button.
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5:21 - 5:28So I can see there is an error. While it provides some information on the errors I really need
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5:28 - 5:38to find more. An excellent feature of Word 2010 is the Accessibility Checker and by selecting
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5:38 - 5:47File, Info and Check for Issues I can check the Accessibility of the document. So now
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5:47 - 5:54I can see there are some issues which need to be checked, such as line spacing, adding
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5:54 - 6:00alternative text to images and tables and there’s also an explanation to do this too.
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6:00 - 6:07Okay, I’ve made the changes, and I’ve saved the document and I need to Validate
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6:07 - 6:15it again. Good, that’s fine, now I’ll select Save As Full DAISY and the Talking
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6:15 - 6:24Book option, choose somewhere to save my DAISY book, say a folder on the desktop and give
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6:24 - 6:33my talking book an title, an author and select Translate and let the automated process take
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6:33 - 6:57over. Okay, that’s fine, everything has worked
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6:57 - 7:03smoothly, I’ll just check in this folder, and I can see the audio and other files are
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7:03 - 7:08all there. In the next tutorial I’ll show you how to
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7:08 - 7:12open the translated files with DAISY Talking Book software.
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7:12 -Thank you for your time.
- Title:
- Using the Save as DAISY Add-in: Part 2
- Description:
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In this tutorial we explore the main features of the Save as DAISY Add-in and learn how to convert a document to a DAISY digital talking book. The slider bar immediately below the video box has a handle enabling viewers to open the interactive transcript window.
- Video Language:
- English
- Duration:
- 07:23
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Amara Bot added a translation |