WEBVTT 00:00:01.079 --> 00:00:08.490 Welcome to this second DAISY tutorial on the DAISY Add In for Microsoft Word 2010. In the 00:00:08.490 --> 00:00:15.280 last tutorial I looked at how to download and install the DAISY Add In for Word 2010 00:00:15.280 --> 00:00:20.890 and in this tutorial I will look at the main features of the Save As DAISY Add tab and 00:00:20.890 --> 00:00:27.590 how to convert a document to a DAISY digital talking book, that is a talking book which 00:00:27.590 --> 00:00:35.479 features audio, navigation and other accessible elements such as images and tables with alternative 00:00:35.479 --> 00:00:37.760 descriptions. 00:00:37.760 --> 00:00:46.720 I’ll be using the Demofile document to demonstrate, and the Demofile document comes as part of 00:00:46.720 --> 00:00:54.500 the Save As DAISY download. I’d also recommend you take some time to go through the other 00:00:54.500 --> 00:01:00.600 files such as the Instruction Manual and Getting Started guides. 00:01:00.600 --> 00:01:08.480 So you can see here that I have the demofile open. And I also have the Accessibility Tab 00:01:08.480 --> 00:01:15.930 showing, now remember the Accessibility Tab appears after the download and install process. 00:01:15.930 --> 00:01:24.160 So let’s explore some of the main features. I’ll work from right to left and in the 00:01:24.160 --> 00:01:31.370 Help section help is available in the form of a Word document or manual and in a DAISY 00:01:31.370 --> 00:01:37.510 Talking Book. Now you’ll need a DAISY reader to listen to this format but I’ll be covering 00:01:37.510 --> 00:01:41.770 this in the next tutorial. 00:01:41.770 --> 00:01:48.000 The next main feature is the Settings and you can see here there are limited options 00:01:48.000 --> 00:01:55.500 to choose from such as how you paginate your document and the size of images you would 00:01:55.500 --> 00:02:02.490 like to use in the exported or translated audio format. 00:02:02.490 --> 00:02:09.940 Next is the Language option and there’s quite a range of languages to choose from. 00:02:09.940 --> 00:02:23.010 Then the Footnote for adding accessible Footnotes to your document and then Import DAISY Styles 00:02:23.010 --> 00:02:30.780 which I’ll be covering shortly. I’ll also be covering the Validate feature to ensure 00:02:30.780 --> 00:02:37.440 your documents are valid and ready for the export or DAISY translation process and there 00:02:37.440 --> 00:02:44.670 are also options to mark text as an Acronym or Abbreviations, so for example, you can 00:02:44.670 --> 00:02:49.990 mark any abbreviations in your document and it will be translated as the full word in 00:02:49.990 --> 00:02:57.660 the final audio translation. 00:02:57.660 --> 00:03:03.209 And of course the final part, this is where you can choose to export the document to a 00:03:03.209 --> 00:03:10.099 DAISY digital talking book. In this tutorial we are going to use the built-in DAISY Lite 00:03:10.099 --> 00:03:16.840 Pipeline translator so I’ll be choosing and demonstrating the Full DAISY (from a single 00:03:16.840 --> 00:03:25.260 Docx) but if you’re an advance user who is familiar with the XML format that option 00:03:25.260 --> 00:03:33.090 is also available. If you’re unsure what the XML format is then don’t worry as the 00:03:33.090 --> 00:03:39.459 Save As DAISY will do everything for you but I suppose the best way to explain in basic 00:03:39.459 --> 00:03:47.390 term is that the XML file is essentially a container file or a file that contains information 00:03:47.390 --> 00:03:55.319 that can be read and interpreted by other bit of software, for example the full DAISY 00:03:55.319 --> 00:03:58.890 Pipeline translator. 00:03:58.890 --> 00:04:04.420 So first of all let’s look at this Demofile document. I’m going to switch to the Home 00:04:04.420 --> 00:04:11.110 tab and just check that the document contains the correct heading structure so I’m going 00:04:11.110 --> 00:04:18.779 to select ‘Styles’ so the Style Panel appears and if I go through each of the headings 00:04:18.779 --> 00:04:25.689 I can see that it does have some structure built-in, which is good. DAISY requires the 00:04:25.689 --> 00:04:30.689 heading structure so when it converts a document to audio it uses the heading structure as 00:04:30.689 --> 00:04:37.419 a way of navigating through the audio. You can also see the heading styles are here too 00:04:37.419 --> 00:04:46.379 in the Ribbon so Word 2010 makes it really easy to add heading styles to a document. 00:04:46.379 --> 00:04:53.770 I can also change the look of the Styles by selecting ‘Change Styles’ or alternatively 00:04:53.770 --> 00:05:00.919 if I switch back to the Accessibility tab I can choose the DAISY Styles here. I’ll 00:05:00.919 --> 00:05:03.999 stick with Word’s styles for just now. 00:05:03.999 --> 00:05:11.509 Okay, so now I want to check that this document is valid and ready for the translation process, 00:05:11.509 --> 00:05:21.369 so to do this I first of all Save the document and then select the Validate button. 00:05:21.369 --> 00:05:27.580 So I can see there is an error. While it provides some information on the errors I really need 00:05:27.580 --> 00:05:37.539 to find more. An excellent feature of Word 2010 is the Accessibility Checker and by selecting 00:05:37.539 --> 00:05:46.749 File, Info and Check for Issues I can check the Accessibility of the document. So now 00:05:46.749 --> 00:05:54.279 I can see there are some issues which need to be checked, such as line spacing, adding 00:05:54.279 --> 00:06:00.219 alternative text to images and tables and there’s also an explanation to do this too. 00:06:00.219 --> 00:06:07.229 Okay, I’ve made the changes, and I’ve saved the document and I need to Validate 00:06:07.229 --> 00:06:15.300 it again. Good, that’s fine, now I’ll select Save As Full DAISY and the Talking 00:06:15.300 --> 00:06:24.499 Book option, choose somewhere to save my DAISY book, say a folder on the desktop and give 00:06:24.499 --> 00:06:33.449 my talking book an title, an author and select Translate and let the automated process take 00:06:33.449 --> 00:06:57.429 over. Okay, that’s fine, everything has worked 00:06:57.429 --> 00:07:03.119 smoothly, I’ll just check in this folder, and I can see the audio and other files are 00:07:03.119 --> 00:07:07.740 all there. In the next tutorial I’ll show you how to 00:07:07.740 --> 00:07:11.849 open the translated files with DAISY Talking Book software. 00:07:11.849 --> 99:59:59.999 Thank you for your time.